POWERPOINT 2007: Lesson 18 - Arrange Objects

Introduction

In PowerPoint, you can align, group, rotate, and order objects such as pictures, shapes, and text boxes on the slide. Using PowerPoint commands, you can customize the slides and arrange the objects on the slides easily.

In this lesson, you will learn how to align objects in various ways across the slide, group multiple objects into one object, and order objects from front to back.

You can click and drag objects to align them manually, but guesswork will never give you the best result. Additionally, aligning objects in this way can take a great deal of time. Luckily, PowerPoint provides you with several commands that allow you to easily arrange and position objects.

To Align Objects:

Select the objects you wish to align.

To select multiple objects, click and drag your mouse to form a selection box around the objects, and then release the mouse button.

Sizing handles will appear around each selected object and the Format tab will appear on the Ribbon.

Select the Format tab.
Click the Align command in the Arrange group.

Select a menu option.

About Alignment

There are six basic alignment options on the Align menu. The menu options are: Align Left, Align Center, Align Right, Align Top, Align Middle, and Align Bottom.
Main Alignment Options

The name of each menu option identifies how the option changes the alignment of the selected objects. (i.e., The Align Left menu option will align the selected objects to the left.) However, each of these alignment options will vary based on whether Align to Slide or Align Selected Objects is selected from the menu.
How to Align

For example, if Align Selected Objects is active, and then you choose Align Top from the menu, the top of the selected objects will align. If Align to Slide is selected, and then you choose Align Top from the menu, all the selected objects will align to the top of the slide. The examples below indicate how the menu choice of Align Selected Objects or Align to Slide affect the six basic alignment options.
Align Example

There are two menu options that affect whether the objects are distributed horizontally or vertically across the slide. These options are also affected by whether Align Selected Objects or Align to Slide is selected on the menu.
Distribution Options

Not every alignment option will work in all situations. The best way to learn how each alignment option arranges objects is to practice using the Align menu options.

Group and Rotate Objects

Another command you can use to arrange objects is the Group command. At times you may want to group objects to make them easier to position on the slide. Instead of moving each object individually or using the align menu options to arrange the objects on the slide, you can group multiple objects into one object. Moving one object is often easier and faster than moving multiple objects on the slide.

To Group Objects:

Select the objects you wish to group.

To select multiple objects, click and drag your mouse to form a selection box around the objects, and then release the mouse button.

Sizing handles will appear around each selected object and the Format tab will appear on the Ribbon.

Select the Format tab.
Click the Group command in the Arrange group.
Select Group from the menu.

The selected objects will become grouped into one object. This is indicated by the box with sizing handles that includes all the selected objects.

To Move the Grouped Object:

Click and drag the object to a new location on the slide. The cursor will become a four-arrow cross.

Release the mouse button.

To Ungroup Objects:

Select the grouped object you wish to ungroup. The Format tab will appear on the Ribbon.
Select the Format tab.
Click the Group command in the Arrange group.
Select Ungroup from the menu. The grouped object will appear as separate objects.

To Rotate an Object:

Select the object you wish to rotate. The Format tab will appear on the Ribbon.
Select the Format tab.
Click the Rotate command in the Arrange group.

Hover over a menu option to see a live preview of the rotation option on the slide.

Select an option from the menu.

Order Objects

In addition to aligning and grouping objects, PowerPoint gives you the ability to arrange objects in a specific order. When you insert objects such as shapes and pictures onto a slide, each object is arranged based on the order it was inserted.

For example, if I insert Arrow A and then insert Arrow B, Arrow A will appear beneath Arrow B if I drag the objects so they are stacked on top of each other. This is because Arrow A was inserted before Arrow B. The same is true for other objects such as pictures and text boxes, or a combination of objects. At times you may want to arrange the objects in a different order.

Order Example

To Order Objects Using the Send to Back Command:

Select the object you want to arrange in a different order. In this example, the tail of Arrow B needs to appear below the head of Arrow A. I can select either arrow, but I'll select Arrow B.

Select the Format tab.
Click the Send to Back command.
Select Send to Back or Send Backward from the menu.
- Send to Back sends the selected object to the very back, or very bottom layer, of the stack of objects.
- Send Backward sends the object back one layer.

The objects will appear in the new order.